General Summary:
The role of Clerk of Council is to assist the municipality with administrative roles and support the Mayor, City Council, City Administrator and residents of the City of Hanahan. The ideal candidate will have excellent time management and organizational skills.
Essential Duties and Responsibilities:
Clerk of Council encompasses many job functions that involve but are not limited to the following tasks:
- Documenting and facilitating city council meetings. The Clerk of Council will help run city council meetings, prepare, and distribute packets and agendas, take minutes, and publicize all information which is required to be publicized by the law.
- Document and publish ordinances and resolutions. The Clerk of Council will help ensure that the process of creating an ordinance or resolution follows any legal procedures and processes. They help create the documents, distribute them for amendments and revisions, and publish them for the public to see when such documents are subject to public inspection, public release, and open records laws. The clerk will submit appropriate documents to Municode.
- Public records management and FOIA liaison. To ensure transparency, the Clerk of Council is tasked with properly maintaining public records and handling any open records or FOIA requests, ensuring that all legal requirements and fulfillments have been met.
- Records retention management. The Clerk of Council organizes, maintains, archives, and deletes records according to SC law and the city’s records retention schedule.
- First point of contact in Administrative Offices. Helps greet visitors to the administrative offices and answer the operator line for the city.
- Financial administration. The Clerk of Council works alongside city financial staff for any additional duties as assigned.
- Events. The Clerk of Council will help with citywide events.
- Annexations. The Clerk of Council may hold responsibility for the filing, reporting, and maintaining of annexation documents.
- Assist the Mayor and City Council. The Clerk of Council facilitates any planning, administrative and logistical needs of City Council.
- Assist the City Administrator. The Clerk of Council will help with administrative and planning duties, along with other duties as assigned by the City Administrator.
- Assist the Assistant to the City Administrator. The Clerk of Council will help with administrative and social media coordination and publication duties, along with other duties as assigned by the Assistant to City Administrator. Including, but not limited to:
- Supports/creates the development of graphics, brief informational videos, and other promotional materials for marketing, public dissemination, and social media use (i.e. X/Twitter, Facebook, Instagram, city website)
- Supports the creation, design, proofs and edits content for publication
- Measures web traffic (e.g., bounce rates and conversion rates)
- Helps prepare press releases for dissemination to media outlets
- Assists in marketing community relations activities, city events (i.e. groundbreakings,
ribbon-cuttings, etc.) - Promotes Hanahan by telling our story, activities and vision to employees, the business community, local decision makers, customers and our citizens
- Performs other duties as assigned
Supervisory Responsibilities:
- There are no supervisory responsibilities.
Knowledge, Skills, and Abilities
Ideal candidate has High School Diploma or GED and two (2) years progressive experience in administrative support. Associate’s degree preferred.
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Ability to read and interpret documents such as safety rules, operating and procedure manuals.
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Ability to write routine reports and correspondence.
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Ability to plan, organize, and support the activity of others.
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Ability to deal effectively with the public.
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Ability to speak effectively before groups of customers or employees of the city.
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Ability to work independently with minimal supervision and to manage multiple projects and deadlines
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Experience with MS Office and data programs with proven proficiency in social media platforms
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Strong analytical skills and ability to collect, organize and analyze data with strong attention to detail
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Ability to maintain confidentiality with accessible company information
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Ability to use MS Office suite of products.
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Skilled in written and oral communication.
Compensation & Benefits:
Starting salary range: $41,046.08 - $53,086.03. The City of Hanahan offers a competitive benefit package including health insurance and participation in the State Retirement plan (PEBA.)
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needs of the employer and requirements of the job change.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined on a case-by-case basis. The City of Hanahan is an Equal Opportunity Employer. ADA requires the city to provide reasonable accommodation to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodation.
*Disclaimer: The above information has been designed to represent the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities and qualifications required of the employee assigned to this position.
To Apply: Submit your Resume and City Employment Application by email to hr [at] cityofhanahan.com (subject: Clerk%20of%20Council%20Application) (Human Resources)
In person submittals:
City of Hanahan – Attn: Human Resources
1255 Yeamans Hall Road
Hanahan, SC 29410
The City of Hanahan is an Equal Opportunity Employer.