General Summary:
This dual role for the ideal candidate with excellent time management and organizational skills encompasses both the Communications Coordinator and Clerk of Council responsibilities. The primary focus is to assist the municipality as the primary communication liaison between the Mayor, City Council, City Administrator and residents of the City of Hanahan.
Essential Duties and Responsibilities/Communications Coordinator:
The responsibilities for the half time duties of Communications Coordinator encompasses many job functions that involve but are not limited to the following tasks:
- Establishes and maintains relationships with local government officials and the public utlizing all social media platforms
- Prepares well-structured and comprehensive drafts by using social media digital platforms
- Creates, designs, proofs and edits content for publication and distributes City of Hanahan information
- Measures web traffic (e.g., bounce rates and conversion rates)
- Identifies the needs of citizens and customers and recommending new topics
- Helps prepare press releases for dissemination to media outlets
- Develops content & makes posts/updates to the City website, as needed
- Assists in marketing community relations activities, City events (i.e. groundbreakings, ribbon-cuttings, etc.)
- Promotes Hanahan by telling our story, activities and vision to employees, the business community, local decision makers, customers and our citizens
- Creates graphics, brief informational videos, and other promotional materials for marketing, public dissemination, and social media use (i.e. X/Twitter, Facebook, Instagram, City website)
- Monitors all City social media accounts
- Assists in handling media requests and setting up interviews with local news outlets
- Assists with emergency communications and coordinates vital information to the public in the event of a natural or man-made disaster
- Performs other duties as assigned
Essential Duties and Responsibilities/Clerk of Council:
The responsibilities for the half time duties of Clerk of Council encompasses many job functions that involve but are not limited to the following tasks:
- Documenting and facilitating city council meetings. The Clerk of Council will help run city council meetings, prepare, and distribute agendas, take minutes, and publicize all information which is required to be publicized by the law.
- Document and publish ordinances and resolutions. The Clerk of Council will help ensure that the process of creating an ordinance or resolution follows any legal procedures and processes. They help create the documents, distribute them for amendments and revisions, and publish them for the public to see when such documents are subject to public inspection, public release, and open records laws.
- Public records management and FOIA liaison. To ensure transparency, the Clerk of Council is tasked with properly maintaining public records and handling any open records or FOIA requests, ensuring that all legal requirements and fulfillments have been met.
- Records retention management. The Clerk of Council organizes, maintains, archives, and deletes records according to SC law and the city’s records retention schedule.
- First point of contact in Administrative Offices. Helps greet visitors to the Administrative offices and answer the operator line for the City.
- Assist the Mayor and City Council. The Clerk of Council facilitates any planning, administrative and logistical needs of City Council.
- Financial administration. The Clerk of Council works alongside City financial staff for any additional duties as assigned.
- Annexations. The Clerk of Council may hold responsibility for the filing, reporting, and maintaining of annexation documents.
- Assist the City Manager. The Clerk of Council will help with administrative and planning duties, along with other duties as assigned by the City Administrator.
- Events. The Clerk of Council will help with City-wide events.
Supervisory Responsibilities:
- There are no supervisory responsibilities.
Knowledge, Skills, and Abilities
Ideal candidate has a minimum of three (3) years' experience in social media communications design and development and government experience preferred
Excellent verbal and written communication skills
Ability to multi-task
Strong analytical skills and ability to collect, organize and analyze data with strong attention to detail
Ability to work independently with minimal supervision and to manage multiple projects and deadlines
Experience with MS Office and data programs with proven proficiency in social media platforms
Ability to maintain confidentiality with accessible company information
Compensation & Benefits:
Starting salary range: $51,440.35 - 58,506.69. The City of Hanahan offers a competitive benefit package including health insurance and participation in the State Retirement plan (PEBA.)
This description reflects the core activities of the position but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the position holder to recognize this and adopt a flexible approach to work.
To Apply: Submit your Resume and City Employment Application by email to hr [at] cityofhanahan.com (subject: Procurement%20%26%20Projects%20Coordinator%20Application) (Human Resources)
In person submittals:
City of Hanahan – Attn: Human Resources
1255 Yeamans Hall Road
Hanahan, SC 29410
The City of Hanahan is an Equal Opportunity Employer.